Project Manager

 

ABOUT US

ASSIST is an international non-profit organization with over 20 years of experience advancing sustainable development across Asia.

We work alongside businesses, governments, communities, and development partners to turn ideas into practical solutions across climate action, circular economy, sustainable finance, education, healthcare, and social inclusion.

From strengthening communities and building local capacities to supporting businesses in their sustainability journey, our work spans diverse sectors, partners, and places. At ASSIST, no two days are ever quite the same — but every day is driven by the same purpose: creating practical, inclusive, and lasting impact.

🌏 Learn more: https://assistasia.org

 

ROLE DESCRIPTION:

ASSIST Vietnam is seeking an experienced and results-oriented Project Manager with at least five years of relevant professional experience to lead the planning, implementation, monitoring, and successful delivery of development projects and initiatives.

The Project Manager will be responsible for managing multiple projects simultaneously, ensuring high-quality deliverables, effective resource allocation, budget management, stakeholder engagement, and compliance with donor requirements and relevant Vietnamese regulations.

The ideal candidate will demonstrate strong project leadership, sound judgment, problem-solving abilities, accountability, and the capacity to work independently while collaborating effectively with diverse stakeholders. Beyond project delivery, the position is expected to contribute to partnership development, organizational learning, and the continued growth of ASSIST Vietnam’s programs and services.

Reporting Structure: The Project Manager reports directly to the Regional Director and PMO Lead of ASSIST Vietnam and works closely with technical experts, project teams, management, and relevant colleagues across the organization.

 

KEY RESPONSIBILITIES

1. Project Management and Implementation

• Independently manage and oversee at least three projects concurrently, ensuring timely delivery, quality, and achievement of agreed objectives and outcomes.
• Develop and manage comprehensive project work plans, implementation schedules, budgets, resource allocation plans, and monitoring frameworks.
• Lead day-to-day project implementation, coordinate project teams and external experts, and proactively address operational challenges and risks.
• Monitor project progress against agreed timelines, budgets, deliverables, and performance indicators, implementing corrective actions where necessary.
• Oversee field activities, stakeholder consultations, training programs, workshops, and other project interventions in collaboration with local partners.
• Ensure effective coordination of project resources, procurement, and logistics, with appropriate support from administrative and operational teams.

2. Financial Management, Compliance and Reporting

• Prepare, monitor, and manage project budgets, ensuring cost efficiency, financial accountability, and compliance with donor and organizational requirements.
• Ensure project activities comply with relevant Vietnamese laws and regulations, including coordinating necessary documentation and approvals with local authorities.
• Prepare high-quality project progress reports, donor reports, technical updates, and other required documentation within agreed deadlines.
• Coordinate with finance and management teams to ensure timely invoicing, payment collection, financial reconciliation, and fulfillment of contractual obligations.
• Maintain accurate project records and documentation to support monitoring, audits, evaluations, and organizational accountability.

3. Stakeholder Engagement and Partnership Management

• Serve as a key focal point for assigned projects, maintaining professional and productive relationships with donors, clients, government agencies, implementing partners, consultants, and other stakeholders.
• Lead regular project coordination meetings, review progress, address implementation challenges, and follow up on agreed actions.
• Facilitate effective collaboration among project partners, ensuring clear communication, shared responsibilities, and alignment with project objectives.
• Identify opportunities to strengthen existing partnerships and establish new relationships that support project sustainability and organizational growth.
• Represent ASSIST Vietnam in relevant project meetings, workshops, networking events, and stakeholder engagements as assigned.

4. Team Coordination and Quality Assurance

• Coordinate and supervise project staff, consultants, trainers, and external service providers to ensure effective performance and timely delivery of outputs.
• Develop Terms of Reference (ToRs), support the selection of qualified consultants and technical experts, and oversee their deliverables.
• Ensure quality assurance of project activities, technical outputs, reports, and communication materials.
• Provide guidance and support to junior team members, promoting accountability, collaboration, and continuous learning.
• Coordinate effectively with local and regional offices to ensure alignment with organizational procedures and priorities.

5. Communication, Knowledge Management and Business Development

• Ensure appropriate project visibility and donor recognition through coordination of communication materials, success stories, and project updates.
• Document project results, lessons learned, good practices, and recommendations for future programming.
• Share relevant project insights, stakeholder contacts, and emerging opportunities with the Business Development team.
• Contribute to the development of new project concepts, proposals, partnerships, and funding opportunities based on field experience and identified development needs.

 

QUALIFICATIONS AND EXPERIENCE

Essential Requirements

• Minimum five years of professional experience in project management, preferably within NGOs, INGOs, international development organizations, or donor-funded programs in Vietnam.
• Bachelor’s degree in Development Studies, Social Sciences, International Relations, Business Administration, Project Management, Environmental Studies, or a related field. A master’s degree is an advantage.
• Demonstrated experience independently managing multiple projects, including project planning, budgeting, implementation, monitoring, reporting, and stakeholder coordination.
• Proven ability to manage project budgets, track expenditures, and ensure compliance with donor requirements and organizational policies.
• Experience working with government agencies, local authorities, development partners, private-sector stakeholders, and community-based organizations.
• Strong understanding of project management methodologies, results-based management, and monitoring and evaluation practices.
• Excellent organizational, analytical, problem-solving, and decision-making skills, with the ability to manage competing priorities and tight deadlines.
• Strong interpersonal, negotiation, coordination, and relationship management skills.
• Excellent written and verbal communication skills in both Vietnamese and English, including professional reporting and stakeholder communication.
• Ability to work independently, take ownership of assigned responsibilities, and collaborate effectively within multicultural and cross-functional teams.
• Willingness to travel domestically for project implementation, monitoring, and stakeholder engagement as required.

Preferred Qualifications

• Previous experience managing projects funded by international donors, development agencies, foundations, or corporate partners.
• Experience in one or more development sectors, such as sustainability, ESG, climate change, education, community development, social inclusion, or private-sector engagement.
• Familiarity with Vietnamese government approval procedures and regulatory requirements applicable to NGO and development projects.
• Experience coordinating technical consultants, managing service providers, and ensuring quality of project deliverables.
• Demonstrated ability to contribute to proposal development, partnership building, and new project opportunities.
• Experience mentoring junior staff or coordinating multidisciplinary project teams.

Key Competencies

• Project Leadership and Accountability: Takes ownership of project results and delivers commitments with limited supervision.
• Strategic Planning and Execution: Translates project objectives into realistic work plans, priorities, and measurable results.
• Financial and Risk Management: Anticipates challenges, manages resources responsibly, and ensures compliance.
• Stakeholder Management: Builds trust and maintains constructive relationships across diverse organizations and sectors.
• Problem-Solving and Adaptability: Responds proactively to changing priorities and complex implementation environments.
• Collaboration and Communication: Works effectively across teams and communicates clearly with internal and external stakeholders.
• Results Orientation: Focuses on quality, timeliness, measurable outcomes, and continuous improvement.

 

SALARY AND BENEFITS PACKAGE

• 100% salary during the 2-month probation period
• Insurance contribution on the full salary
• 12 days of annual leave per year, plus 3 sick leave days and 1 day for Christmas
• Annual health check
• Free parking fee
• State statutory holidays and collective activities (team building, birthday, YEP, travel…) organized by the company
• Work in a young, dynamic, and enjoyable environment.

 

WORKING PLACE & TIME:

• Project Management Office (ASSIST), 390 Hoang Van Thu Street, Tan Son Nhat Ward, Ho Chi Minh City.
• Mon – Fri: 8 am – 5 pm/ 9 am – 6 pm

 

APPLICATION AND SELECTION PROCESS

Please send in your resume or curriculum vitae to [email protected] with the subject line:

• Application for PMO Project Manager – Career One